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PROGRAM ASSISTANT

BRONX, NY, US


Coordinate Pathology administration office activities.  Provide support to Senior Administrator and Assistant Administrator and prioritize assignments to ensure administrative office operations run smoothly.  Responsible for numerous functions including: tracking laboratory state proficiency testing materials, managing calendars, scheduling conference rooms, Kronos timekeeper for four Pathology offices/labs, SAP ordering for numerous Pathology cost centers, ordering of office supplies through HiTouch, and processing PAF, RFP, employee reimbursements, check requests, purchase orders, and CERs.  Performs other related duties as requested.

 

Responsibilities:

  • Receive and track laboratory proficiency testing materials from NY State. Coordinate with laboratory directors, supervisors and messenger to indicate arrival and delivery to appropriate labs for testing
  • Process and tracks all requests for personnel, personnel action forms, employee reimbursement, check requests, petty cash vouchers, purchase orders, and CERs
  • Coordinate with department physicians and Assistant Administrator to collect documentation and maintain physician credentialing files. Maintain associate personnel files
  • Kronos EZ Timekeeper for Yonkers Lab, Pathology Administration, Pathology Billing, Montefiore Westchester Square
  • Maintains inventory and orders supplies for administration office and supported lab/research areas through SAP and HiTouch. Communicate with vendors for special products
  • Administrative Support-answers phone, data entry, filing, schedules conference room, etc.
  • Coordinates with engineering, housekeeping and other departments to ensure office maintenance
  • Utilizes PC based word processing and spreadsheet software to store and retrieve information

 

Qualifications:

  • High School Diploma/GED required
  • 1 + years of work experience required 
  • Proficiency in Kronos, SAP, HiTouch, Microsoft Word, Microsoft Excel, Microsoft Outlook, computer and printer required.

 

This position is located at the Moses campus in Pathology administration. The hours are Monday - Friday 8:30am - 5:00pm.

 

Department: Pathology Bargaining Unit: Non Union Campus: MOSES  Employment Status: Regular Full-Time Address: 111 East 210th Street, Bronx
Shift: Day Scheduled Hours: 8:30 AM-5 PM Req ID: 133576 

 

Montefiore is an equal employment opportunity employer. Montefiore will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law. 

 

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Mission:
To heal, to teach, to discover and to advance the health of the communities we serve.

Vision:
To be a premier academic medical center that transforms health and enriches lives.

Values
Define our philosophy of care, they shape our actions and motivate and inspire us to pursue excellence and achieve the goals we have set forth for the future. Our values include:

  • Humanity
  • Innovation
  • Teamwork
  • Diversity
  • Equity