Share this Job








The Secretary II will be responsible for providing secretarial, data entry, and routine administrative assistance within the DoSA division of substance abuse programs. This position will assist with the daily management of the office and facilitate essential program operations.


  • Coordinate departmental office functions including organizing clerical functions and determining  priority tasks to ensure efficient office operations
  • Take and transcribe dictation of correspondence, reports, and meeting notes. Assemble necessary background materials / documents for meetings
  • Assist the Administrative Manager in the preparation of reports by gathering data and tabulating information
  • Read and route incoming mail
  • Setup and maintain a filing system or all correspondence and other records
  • Answer telephone calls and provide information to callers regarding standard procedures. Place outgoing calls as needed
  • Maintain Supervisor and staffing calendars
  • Maintain inventory of medical office supplies and equipment. Order office supplies when necessary. Contact office equipment vendors concerning routine maintenance and repairs
  • Utilize MS Office word processing, presentation, and database software to design forms and reports and store and retrieve information
  • Prepare and maintain patient files, enter STARS reports, doctor’s notes, consultant reports, laboratory or x-ray reports into record
  • Register patients into Electronic Medical Records system, verify insurance coverage
  • Invoice, bill, and collect payments. Monitor self patient balances. Evaluate patients for self-fee charges based on sliding scale
  • Other duties as assigned



  • 1 + year of work experience
  • High School Diploma / GED required, Bachelor’s Degree preferred
  • Advanced MS Excel, Word, Outlook, and PowerPoint
  • Bi-lingual English / Spanish is preferred
  • Ability to type 50 words per minute
  • Knowledge of medical or equally complex terminology
  • Experience with Epic
  • Previous data entry and / or database management training / experience


Department: Psychiatry and Behavioral Sciences Bargaining Unit: 1199 Campus: HUTCHINSON METRO CENTER Employment Status: Temporary Full-Time Address: 1510 Waters Place, Bronx
Shift: Day Scheduled Hours: 11 AM-7 PM Req ID: 101360 


Montefiore is an equal employment opportunity employer. Montefiore will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law. 



To heal, to teach, to discover and to advance the health of the communities we serve.

To be a premier academic medical center that transforms health and enriches lives.

Define our philosophy of care, they shape our actions and motivate and inspire us to pursue excellence and achieve the goals we have set forth for the future. Our values include:

  • Humanity
  • Innovation
  • Teamwork
  • Diversity
  • Equity