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Date: Apr 3, 2019

Location: YONKERS, NY, US

Company: Montefiore Medical Center


The Corporate Administrative Supervisor is responsible for supervising a team of administrative professionals (3 or more) as well as providing administrative support to 3 (or more) executives or directors of Montefiore Information Technology. The Administrative Supervisor oversees the work, ensures appropriate coverage is maintained, and handles personnel issues. This position requires an in depth knowledge of company operations, policies, and procedures and handles highly confidential and critical information. The Administrative Supervisor provides outstanding client service and contributes to the organization’s mission of utilizing information technology to improve patient care.


Supervise/Provide direction to a team of administrative professionals:

  • Delegate effectively and follow up with staff.
  • Evaluate team members’ level of performance to provide performance management.
  • Mentor and identify training needs for team members, ensuring professional development; Provide expertise and guidance.
  • Participate in staffing decisions.
  • Ensures appropriate coverage is maintained


Provide Administrative Assistance to multiple executives:

  • Schedules and coordinates meetings, training events, appointments, and/or other similar activities for multiple executives.
  • Maintains calendar, schedules appointments and meeting rooms.
  • Prepares, publishes and distributes agendas and attends meetings. 
  • Composes, types, edit, and distributes minutes of meetings.
  • Prepares or assists with the preparation of scheduled and/or ad hoc and specialized documents using MS Word, Excel and PowerPoint.
  • Responsibilities may include drafts, notes, instructions, corrected copy, policy statements; proofread materials for accuracy, completeness, compliance with organizational policies, formatting, and corrections including grammar, punctuation and spelling.
  • Prepares timely responses to routine correspondence.
  • Attends to a variety of administrative details such as requisitioning of supplies, printing, copying, and other services.
  • Keeps informed of departmental/division activities, transmitting information, developing, implementing and interpreting policies and procedures and supporting day to day operations.
  • Provide back-up support to other assistants as required



  • College Degree AND/OR Business/Secretarial School Degree/Diploma OR Related Experience.
  • Previous experience assisting senior level managers in a corporate business environment.
  • Previous experience supervising a staff of 2 or more people is required.
  • Detail-oriented.
  • Strong organizational skills.
  • Professional verbal and written communication skills.
  • Willingness to adapt to ever changing, growing environment.
  • Discretion and judgment in handling confidential information.
  • Strong interpersonal skills.
  • Intermediate to advanced knowledge of MS Outlook & MS Office – Word, Excel, PowerPoint, Visio.


Department: Montefiore Information Technology Bargaining Unit: Non Union Campus: YONKERS  Employment Status: Regular Full-Time Address: 3 Odell Plaza, Yonkers
Shift: Day Scheduled Hours: 8:30 AM-5 PM Req ID: 98422 


Montefiore is an equal employment opportunity employer. Montefiore will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law. 



Nearest Major Market: Yonkers
Nearest Secondary Market: New York City