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Grant Administrator, Psychiatry Research Institute at Montefiore Einstein (PRIME), Department of Psychiatry and Behavioral Sciences

The Department of Psychiatry and Behavioral Sciences at Montefiore Medical Center and Albert Einstein College of Medicine is a dynamic academic department of psychiatry with robust mental health and addiction clinical services for adults and children, competitive psychiatry and psychology training programs, and a growing research program within the Psychiatry Research Institute at Montefiore Einstein (PRIME). The Department seeks a Grant Administrator who will be responsible for supporting all clinical investigators in the Department of Psychiatry and Behavioral Sciences, including at both Einstein and Montefiore, as well as overseeing selected service and education grants at the Division of Substance Abuse and Bronx Psychiatric Center involving both pre-award and post-award administration.



  • Prepare and review all grant/contract proposals and budgets prior to submission to federal and non-federal agencies to ensure accuracy and compliance with sponsor’s requirements.
  • Provide technical guidance/assistance to faculty for all grant submissions to federal and non-federal agencies. 
  • Responsible for all aspects of pre-award grant preparation and post-award grant management including subcontracts, progress reports, no cost extensions, grant closeout procedures and any other supplemental grant submissions.
  • Analyze and track all grant/financial activity for the department and prepare quarterly customized reports/metrics for the PRIME directors and Department Chair.
  • Identify and develop major grant opportunities to support PRIME including philanthropy, government and large foundation funding opportunities relevant to department’s mission and PRIME goals.  Continually expand the pool of potential funding sources by keeping abreast of new grants as they become available. Identify the best resources, Federal newsletters, NYS Contract Reporter, Foundation Directory to locate such opportunities.
  • Work closely with the Office of Grant Support to identify funding opportunities.
  • Work with all faculty investigators to ensure regulatory compliance with human subject research requirements, including IRB, regulatory reporting.
  • Hire and supervise PRIME staff (e.g., receptionist, billing, grants administration) who will report to you and assistance to research program directors in their hiring and supervision of research coordinator staff.  This includes:  operational responsibility for clinical research functions of the department, including supervision of all research coordinator and regulatory coordinator staff to ensure adequate staff training, compliance with billing and institutional requirements, including feasibility assessments, Veloso data integrity, charge reviews and sponsor billing/collections.
  • Work with the PRIME leadership team to foster research mentorship and training
  • Financial and programmatic management sponsor funded programs, including ensuring compliance with all sponsor, regulatory and institutional requirements.
  • Liaison with funding organizations and other internal offices for research program development, supervision and support



  • BA / BS required
  • A minimum of 3 years of experience in grant administration (pre-award and post-award) grant and contract management across multiple agencies including NIH, SAMHSA, CDC, PCORI, DOD, industry, etc.
  • Proficient in various grant submission platforms such as Cayuse, eRA Commons, and
  • Experience at a high level in federal grant applications, planning, development, report writing and oversight required. Clinical knowledge or degree's e.g. MD unlicensed, PhD, preferred.
  • Proficiency with computerized spread sheets and database programs
  • Demonstrated success / proven record with federal and clinical grant stewardship and applications. Knowledge of Federal, State, Foundation and Industry sponsored grant application, pre - and post - award management, and contract negotiation.
  • Ability to manage pre- and post-award activities for clinical research grants sponsored by Federal, State, Foundations and industry agencies
  • Excellent communication, analytical and problem-solving skills in solving various challenges


Department: Psychiatry and Behavioral Sciences Bargaining Unit: Non Union Campus: MOSES  Employment Status: Regular Full-Time Address: 1225 Morris Park Avenue, Bronx
Shift: Day Scheduled Hours: 8:30 AM-5 PM Req ID: 125032 


Montefiore is an equal employment opportunity employer. Montefiore will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law. 



To heal, to teach, to discover and to advance the health of the communities we serve.

To be a premier academic medical center that transforms health and enriches lives.

Define our philosophy of care, they shape our actions and motivate and inspire us to pursue excellence and achieve the goals we have set forth for the future. Our values include:

  • Humanity
  • Innovation
  • Teamwork
  • Diversity
  • Equity