SECRETARY TO CHAIRPERSON

The Secretary to Chairperson will directly support the Chair and the Department Administrator (DA), and collaborate with the department team on special projects and deliverables for the executive leadership team. This position must be able to triage and re-prioritize projects and unexpected events independently and promptly to ensure the Chair and DA's administrative needs are met efficiently, professionally and with the highest level of quality. The crucial elements required of this position are confidentiality, tact and discretion to handle sensitive matters. Position may be responsible for attending executive meetings including preparation of materials, taking minutes, and tracking Chair and DA's expectations and deliverables. Position will support Chair and DA and collaborate across Neurosurgery department to ensure projects and meetings and properly executed and efficiently met. The Chair's schedule is highly complex and requires accuracy and efficiency on the part of this position to maximize opportunities for meetings and minimize disruptions. This position will be responsible for the Chair's calendar management, phone triage, distribution of materials and communications, special projects and administrative needs for the executive leadership team. This position will directly support the Chair's clinical practice across all neurosurgery locations, including scheduling patients, coordination of surgical scheduling, authorizations and patient follow up as needed.

Responsibilities include but are not limited to: 

Provide administrative support to the Chair and DA, including but not limited to phone triage, managing communication with departmental or hospital leadership team and complex scheduling of meetings calendar management
Arrange complex, high priority meetings with confidentiality, tact, and discretion and the request of the Chair and DA.
Collaborate and assist to complete special projects and tasks for the Department of Neurosurgery.
Responsible for preparing, organizing, tracking and distributing documents and materials for The Chair and DA.
Creates and maintains comprehensive project documents. In partnership with the Neurosurgery colleagues, ensures that all projects are delivered on time, within scope and within budget
Schedule, coordinate and verify all travel and accommodation needs for meetings, conferences and other related travel. Maintain travel schedules to resolve scheduling difficulties.

Qualifications/ Requirements: 
Bachelor's degree required.
3 years of related experience in assisting senior leaders or relevant experience
Proficient in Microsoft Office Suite including Power Point, Excel, Outlook, Word and Visio
Superior communication and presentation skills-polished presence

Department: Neurosurgery Bargaining Unit: Non Union Campus: MOSES  Employment Status: Regular Full-Time Address: 3316 Rochambeau Ave, Bronx
Shift: Day Scheduled Hours: 8:30 AM-5 PM Req ID: 214761 Salary Range/Pay Rate:     $29.22  

For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.

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Diversity, equity and inclusion are core values of Montefiore. We are committed to recruiting and creating an environment in which associates feel empowered to thrive and be their authentic selves through our inclusive culture. We welcome your interest and invite you to join us.

Montefiore is an equal employment opportunity employer. Montefiore will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law. 

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