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SENIOR SECRETARY II

BRONX, NY, US


The AIDS Center provides HIV primary and specialty care, sexually transmitted disease screening and treatment, HIV biomedical prevention services, Hepatitis C care, and LGBTQ care at the Center for Positive Living/ID Clinic, the Oval Center and the Inpatient Consult Service. Investigators and staff have recently responded to the COVID-19 outbreak by participating in a number of potential breakthrough clinical trials for this illness.  The AIDS Center’s new Clinical Trials Unit is a dedicated research unit to meet the burgeoning needs of the COVID-19 and HIV pandemics through therapeutic and preventive studies including vaccines, other methods of prevention, and new therapeutic agents and approaches. This unit, while under the umbrella of the AIDS Center, operates primarily at an offsite location near the Moses Campus of Montefiore Medical Center; some activities may occur on-site at the Moses Campus, at the Einstein Campus of Montefiore, at Albert Einstein College of Medicine, and at various locations in the tri-state New York City region.

 

The Clinical Trials Unit will be serving those with or at-risk for COVID-19 or HIV, aiming to provide the latest research advances to people of the Bronx and surrounding areas.  We pride ourselves on making research and clinical services available to people of diverse backgrounds including race, ethnicity, gender identification, sexual preference, and socioeconomic condition.  The clients we serve know to trust us for our inclusiveness and respect.

 

Job Summary:

The Senior Secretary provides administrative support to the AIDS Center's Clinical Trials Unit, the Clinical Trials Director, and other staff of the Clinical Trials Unit and research operations of the AIDS Center.  The Senior Secretary performs general office operations including appointment scheduling and associated tasks, appointment reminders, timekeeping, internal and external ordering, submitting purchase orders, scheduling and coordinating events and meetings, routine clerical duties (filing, faxing, answering and returning calls data entry), and receives potential and current research patients at the reception area. The Senior Secretary performs COVID symptom checking over the phone and in-person per protocol with potential and current research patients.  Supports data team, including grant required data entry.  The Senior Secretary is also the initial point of contact for patient/research subject service recovery. Prioritizes assignments and organizes functions to ensure effective office operations. May lead and direct clerical and data staff.

 

 

Job Requirements:

  • High School Diploma/GED required. Associates Degree preferred. Minimum 3 years of secretarial/administrative assistant experience 

 

  • Able to multi-task in a fast-paced environment, excellent organizational skills, strong customer service skills and experience in Service Recovery, good knowledge of Microsoft Office applications, and the ability to work effectively with internal and external customers (patients, direct care staff, providers, departmental and executive leadership, etc.).

 

  • Experience with data entry and familiarity with basic medical terminology.

 

  • Ability to communicate effectively in English in both spoken and written work; Bilingual English/Spanish preferred.

 

  • Experience using Epic EHR preferred.

 

  • No Licenses/Certifications Required

 

*Grant Funded position- employment may be terminated with the expiration of funding for this position. 

 

Department: Medicine Bargaining Unit: 1199 Campus: MOSES Employment Status: Regular Full-Time Address: 3444 Kossuth Avenue, Bronx
Shift: Evening Scheduled Hours: 12 PM-8 PM Req ID: 127630 

 

Montefiore is an equal employment opportunity employer. Montefiore will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law. 

 

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Mission:
To heal, to teach, to discover and to advance the health of the communities we serve.

Vision:
To be a premier academic medical center that transforms health and enriches lives.

Values
Define our philosophy of care, they shape our actions and motivate and inspire us to pursue excellence and achieve the goals we have set forth for the future. Our values include:

  • Humanity
  • Innovation
  • Teamwork
  • Diversity
  • Equity