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Montefiore Information Technology is seeking a skilled Administrative Assistant to join our Administrative Services team. In this critical role, the individual will provide administrative assistance to 3 or more senior IT Directors. The ideal candidate has demonstrated experience as an administrative assistant in a professional environment. This person has a positive attitude, strong attention to detail, extensive calendar management and desktop skills. 



  • Work with complex calendars; scheduling and prioritizing meetings, conferences, activities, appointments, and events for multiple senior managers
  • Prepare, publish and distribute agendas and attend meetings
  • Compose, type, edit, and distribute meeting minutes
  • Prepare or assist with the preparation of scheduled and/or ad-hoc and specialized documents using MS Word, Excel and PowerPoint
  • Responsibilities may include drafts, notes, instructions, corrected copy, policy statements; proofread materials for accuracy, completeness, compliance with organizational policies, formatting, and corrections including grammar, punctuation and spelling
  • Perform research and analysis on specific issues, as required, and independently prepare non-routine letters and/or reports, which may be highly sensitive and confidential in nature
  • Prepare timely responses to routine correspondence
  • Attend to a variety of administrative details such as requisitioning of supplies, printing, copying, and other services
  • Keep informed of departmental/division activities and support day to day operations
  • Provide back-up support to other assistants, as required



  • College degree, business/secretarial school degree/diploma or related experience
  • Minimum of 3 years of experience as an administrative assistant to senior level managers in a corporate business and/or IT environment
  • Intermediate to advanced knowledge of MS Outlook & MS Office – Word, Excel, PowerPoint, Visio
  • Strong organizational skills and attention to detail are a must
  • Professional verbal and written communication skills
  • Strong customer service skills and ability to communicate effectively at all levels of the organization
  • Willingness to adapt to ever changing, growing environment
  • Strong ability to multitask and must be comfortable with competing priorities
  • Discretion and judgment in handling confidential information
  • Excellent follow up skills


Montefiore Information Technology is a wholly owned subsidiary of Montefiore Medical Center. Montefiore, the University Hospital for Albert Einstein College of Medicine, is one of healthcare’s most wired hospitals, widely recognized by the Hospitals & Health Networks' 15th annual Most Wired Survey for our adoption of technology to support clinical care and patient safety and privacy, infrastructure, business and administrative management, and the continuum of care.


Our experts deploy new technologies, define new business processes and provide stakeholders across the institution with the resources needed to meet their most difficult challenges. As a Montefiore IT employee, you’ll have ample opportunities to transform patient care, improve health outcomes and gain insight into the technical workings of one of the nation’s top academic medical centers. Join us in our mission to improve the quality of healthcare through advanced IT solutions! Montefiore IT is located in Yonkers, NY.


Department: Montefiore Information Technology Bargaining Unit: Non Union Campus: YONKERS  Employment Status: Regular Full-Time Address: 3 Odell Plaza, Yonkers
Shift: Day Scheduled Hours: 8:30 AM-5 PM Req ID: 160382 


Montefiore is an equal employment opportunity employer. Montefiore will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law. 



To heal, to teach, to discover and to advance the health of the communities we serve.

To be a premier academic medical center that transforms health and enriches lives.

Define our philosophy of care, they shape our actions and motivate and inspire us to pursue excellence and achieve the goals we have set forth for the future. Our values include:

  • Humanity
  • Innovation
  • Teamwork
  • Diversity
  • Equity




Nearest Major Market: Yonkers
Nearest Secondary Market: New York City